Bid Manager
Job title: Bid Manager – Nova Structures Ltd
Reporting to: Managing Director
Contract: Full time
Annual Salary: £35,000 – £45,000 based on experience
Objectives of the role:
The Bid Manager will be responsible for managing the tender process, creating, and overseeing a bid and provide a detailed, costed, persuasive proposal on behalf of Nova Structures Ltd (Nova) to secure a contract or offer of work from our client base. The Bid Manager’s role is to ensure that our bids are compliant, contractually secure, and successful at a price at which Nova can make a profit. You will be capable of understanding in depth the requirements of a modular manufacturing organisation, whilst working with the in-house team to deliver such projects.
The Bid Manager will identify business opportunities that align with the Nova business strategy. They will be responsible for developing good working relationships with both the internal team and external parties to help forge long term trading relationships that secures work by value and type to meet the company objectives and financial targets.
Main duties and Responsibilities:
Working closely with the Managing Director and other heads of department in developing and implementing an ERP/MRP system.
As part of the management team you will produce a monthly report, stats and analytics related to the purchasing function in keeping the business fully appraised.
- Developing PQQ and tender responses
- Review client project plans and interpret their requirements
- Oversee and lead the planning and delivery of PQQ’s and bid submissions in line with agreed strategies
- To read and interpret the contractual tender documents and highlight areas of risk, making recommendations accordingly pre response
- Schedule and lead the internal bid management business process in developing winning bid strategies
- Where necessary, to allocate responsibility to other team members in support of costing the bid/tender submissions
- Acting as the point of contact for clients during the tendering/bid process
- Oversee the preparation of tender/bid submission documents
- Arrange adjudication meetings in accordance with company procedures
- Ensure that tender/bid submissions are presented in line with Nova corporate guidelines
- Ensure sign-off of any tender/bid submission by an authorised person
- Ensure that tender/bid responses are submitted in a timely fashion
- Respond to client RFI’s during the post tender period pre contract award
- Ensure that submitted tender/bid submissions are followed up to establish our success or failure to secure the contract
- Submit a detailed monthly report for review at the monthly management team meeting
Education, Qualifications & Experience
- Ambitious, flexible, career orientated individual who would relish the opportunity to be a key driver in a dynamic, pioneering business
- Desired; a degree qualification in Quantity Surveying or Construction
- At least five-years’ experience
- A broad knowledge of JCT/NEC contracts, including vesting, stage payments and title of goods
- ERP/MRP system knowledge (Microsoft Dynamics 365 preferable, but not essential)
- The ability to read and understand engineering/manufacturing drawings
- Proven ability to motivate and manage people
- Proficient in Microsoft Office/Excel/Project
- Highly organized with a proven track record of managing manufacturing purchasing schedules on time and to budget
- Good written English and technical writing experience
- Attention to detail is an imperative
Key Skills Required:
- Excellent communication skills
- First class negotiating skills
- An aptitude for figures and the ability to manage a budget
- An analytical mind
- QS/Commercial background
- Good understanding of commercial aspects of bidding including risk management
- The ability to prioritise tasks and manage your time to meet deadlines
- Must also be able to handle responsibility and the pressure of meeting deadlines
- Sense of humour essential
References to be supplied